El Campanil Theatre
Rental Rates and Policies
January 1, 2010
Theatre Description - This beautifully restored theatre has a
capacity of 700 seats including space for 8 wheelchairs.
Rental Rates -
The Theatre will be rented to individuals, businesses and organizations
based on a rate schedule approved by the Board of Directors. The rental
rate structure, effective January 1, 2009, is included at the end of this
section.
Deposits and Cancellations -
A deposit fee of $250.00 will be required to hold a date on the Theatre
calendar. This fee will be refunded if cancellation occurs 120 days in
advance of the scheduled date. Cancellation must be made with written
notification. The balance of the base rental fee will be required no later
than forty-five days in advance of the event date. Cancellation of the date
after this point will result in forfeiture of the entire base rental
deposit.
Discretionary
Booking - At the discretion of the Board of Directors, requests for
rental of the Theatre may be denied if the proposed event presents a
potential conflict to the market target of a previously scheduled event or
an event that is not considered in the best interest of the theatre.
Criteria include market saturation of a particular event type, the long-term
relationship of existing Theatre clients and the image or financial impact
on the Theatre.
Events requiring security may not be appropriate for this venue and approval
will be at the discretion of the theatre manager and board of directors.
Labor -
To ensure the protection of all in-house equipment and the professional
presentation of events, the Theatre requires that the client utilize the
house maintenance and technical staff of the Theatre for their event.
Any expense for labor incurred by the Theatre shall be billed to the client
per the rates described at the end of this document.
Cleanup and Damage Deposit
– Clients will be charged a deposit of $200. Cleanup will be provided
by theatre staff at a minimum charge of $100. Additional charges, if
any required, will be deducted from this deposit.
Insurance – All theatre clients will be required to provide general
liability insurance to cover their activities in the Theatre, including
load-in, load-out, rehearsals, and any time spent by their participants on
the premises. This insurance will be for a minimum $1,000,000 per
occurrence, combined single limit, and shall name the El Campanil Theatre
Preservation Foundation its officers and employees, as additional insured.
All clients will be required to provide proof of this insurance in the form
of a certificate. In addition, any client with employees involved in the
event must provide proof of worker’s compensation insurance that complies
with State law.
Rehearsal Time -
Clients using the Theatre for the production of events can schedule
additional time for rehearsal. The fee for this time shall be charged as per
the rental rates at the end of this section. In all cases, priority
will be given to performance oriented usage dates and rehearsal time shall
be scheduled only when it does not interfere with other events. Clients can
reserve the facility for rehearsal time at the same time that their event is
scheduled, however the date will be considered tentative until thirty days
prior to the event date.
Production Equipment –
Clients of the Theatre will be provided basic sound services and a stage
wash. Additional equipment and services are available upon request.
Support of Non-Profit Organizations -
Financial support for local non-profit organizations will be offered through
the Cultural Growth Fund. The level of this funding shall be set annually
by the Board of Directors, based on funds available from grants,
sponsorships and Theatre operating reserves.
Church Services –
In an effort to establish the image of El Campanil Theatre as a community
theatre with a variety of programming, rental of the theatre for regular
church services will be limited to Sundays. More than one service per Sunday
is permissible when scheduling allows. Church special events will be booked
as with other community rental events throughout the year.
Use of the Marquee –
In keeping with the effort to establish a new image for the El Campanil, use
of the marquee will be restricted to those activities and events that best
promote the new image, i.e., to the Theatre itself and to the arts. Priority
will be given to El Campanil Theatre productions.
Rental Rates: Includes use of theatre auditorium, lobby, stage,
basic sound and lighting, dressing rooms.
Type of Event
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Rental Rate
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Extra Hours |
Comments |
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High Impact
(There is a performance on the stage and an audience in
the seats. Generally these are ticketed events.) |
Greater of $1000 *
vs. 10% of net ticket sales for any use up to 8 hours including
load-in and load-out.
* $800 Mon-Thurs
|
$100 per hour for any hours in excess of 8. |
For events not selling tickets the flat rate
will apply.
Staff costs not included. |
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Low Impact
(Meetings and private events that do not include a full
stage production, are not promoted to the general public and have no
ticket sales.)
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$500 per day for maximum 4-hour use, including load-in
and load-out.
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$100 per hour for any hours in excess of 4.
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Includes 1 technician and use
of basic lights, sound and hookup to video projection.
Anticipated audience size may require House Management and ushers. |
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Rehearsal
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$300 for maximum 4-hour use including load-in and
load-out. |
$75 per hour for any hours in excess of 4. |
Rehearsals will be scheduled on non-peak days as much as
possible, and will not be scheduled if they interfere with performances
or events that would generate more income for the Theatre.
Staff costs not included. |
Theatre Staff Rates (in addition to Rental
Charge)
As needed:
House
Manager $ 30 per hour
Production Supervisor: $30 per hour
Lighting Technician $30 per hour
Sound Technician $30 per hour
Stage Hand $25 per hour
Rigging Technician $35 per hour
Follow Spot Operators $25 per hour